THIS IS A CONTINUING POSITION FOR THE 2024-2025 SCHOOL YEAR.

 

Note: This position is open to qualified Cle Elum-Roslyn School District employees April 23 - 29, 2024 . Applications received from out of district applicants will not be considered until April 30th. Interviews may be scheduled to qualified candidates the week of May 20. This posting will be open until filled.  

 

Reports to: High School Principal & Athletic Director

 

Position Description:

The person in this position must have a happy, outgoing and cooperative disposition since the office assistant constantly works closely with and interacts with students, parents, and school staff at all levels.  Quality, accuracy of work and organization are characteristics necessary for the person filling this position.  The office assistant is primarily responsible for entering and maintaining student attendance data, records and related materials; primary contact with parents regarding student attendance; provides secretarial and other support services to students, staff, parents, administrators, and the public; assisting the athletic director, and other clerical duties which require a high level of accuracy and proficiency.

 

Qualifications:

1. High School graduate or GED certificate.
2. AA degree or vocational certificate preferred.
3. Past experience as school secretary preferred.
4. Possess computer use knowledge including the Microsoft suite of software and Google Docs.
5. Knowledge of Skyward preferred.  (Skyward is our electronic student and financial management system)
6. Must be highly accurate, pay close attention to detail and take pride in their work when completing job assignments and responsibilities.
7. Ability to maintain absolute confidentiality related to student records and school information that is protected by FERPA.
8. Strong organizational skills.
9. Ability to assume responsibility and work independently.
10. Ability to communicate in a professional manner, both orally and in writing.
11. Possess appropriate skills in spelling, word usage and punctuation.

 

General Responsibilities:

This position will be responsible for attendance office and clerical duties and responsibilities and other school related duties as assigned.

 

Specific Responsibility:

1. Serves as receptionist for the attendance office. Greets students, administrators, staff, parents, and visitors entering the attendance office; answers the phone and responds to inquiries; takes messages from parents to deliver to students; programs the automated telephone system for calling parents about unexcused absences.
2. Receipts student payments.
3. Reconciles all monies submitted from class/club/sport fundraisers as well as gate receipts. Submits all monies to the online financial system.
4. Manages student attendance: Checks in/out late arrivals and early dismissals. Enters student attendance tracking in Skyward, makes attendance calls, and mails attendance letters to families.
5. Responsible for all Skyward attendance and discipline end of year reporting.
6. Field trip management & athletic management to include booking venues, tracking permission slips, managing eligibility, scheduling transportation, and receiving payments.
7. Sets up and implements the district's Community Engagement Board; create all CEB documents, coordinates weekly with the Kittitas County Juvenile Services to discuss truancy and sets up meetings with the CEB, ensuring the district is in compliance with laws and regulations of the Becca Bill & OSPI.
8. Manages student discipline tracking and reporting: entering all incidents and processing CEDARS reports.
9. Assists in building mail sorting and health room needs
10. Maintains athletic team rosters and schedules.
11. Point of contact for athletic EMT services.
12. Ensures all WIAA submissions are submitted on time.
13. Processes and tracks student athletic paperwork, maintains Final Forms database and communicates with high school coaches.
14. Maintain student athlete files and provide weekly grade reports to coaches.
15. Provides coaches with emergency forms for all team members.
16. Submits all athletic transportation requests in the online system.
17. Creates all athletic award certificates for end of season banquets.
18. Manages on-line athletic rosters, schedules, and maps; orders athletic letters, certificates, pins, and other materials for athletic awards banquets. Answers the telephone and responds to inquiries concerning athletic events.
19. Assists the athletic director as needed.
20. Other duties as assigned.

Evaluation:

Performance will be evaluated annually by the principal.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually low to moderate.  The work of the school secretary is hectic at times and requires the individual to attend to several activities in close proximity to one another.  The employee may be exposed to blood borne pathogens.

 

Terms of Employment:

• Contract: 180 students days, Professional Development Days, Holidays and ten days before school begins and ten days after school ends.
• Affiliation: PSE Classified Union
• Hourly rate enhancement: credit for college degrees or certifications per PSE contract. The max is with 25 years of experience. Hourly rate is currently for the 23/24 salary schedule and will be updated as soon as the 24/25 salary schedule is confirmed. 
• Benefits: Medical, dental, vision, disability and life insurance through SEBB*
• Sick/Personal Days: per PSE contract
• Holidays: Up to 12 paid holidays each year.
• Retirement: Two plan choices available with DRS, Plan 2 and Plan 3.

 

Start Date:

• August 19th, 2024. Any days prior prior to the 2024-25 school year for training will be timesheeted. 

 

 

Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities skills, duties, requirements, efforts, functions or working conditions associates with this job.  This job description is not a contract of employment, a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as is deems advisable.

 

The Cle Elum-Roslyn School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Superintendent John Belcher belcherj@cersd.org for Title IX and Civil Rights Compliance at 4244 Bullfrog Road, Cle Elum WA, 509-649-4850 or Special Programs Director Carrieanne Selzler selzlerc@cersd.org for Section 504/ADA Compliance at 4244 Bullfrog Road, Cle Elum WA, 509-649-4807.

 

*Benefits through SEBB is determined by the number of hours an employee is anticipated to work during the school year. Any employee who is scheduled to work 630 hours or more in a school year (September 1 through August 31) is eligible for benefits.